Profit and Loss Statement
Add income and expenses by category and watch the net result update live, right in your browser.
How this snapshot works
Everything totals live as you type: the subtotal, the split by category, and the net result. Nothing you enter is uploaded anywhere; it’s saved only in this browser’s local storage, on your own device.
A profit on paper doesn’t guarantee the cash is actually in the bank yet. Pair this with a cash flow forecast to see when the money is actually expected to land, not just what you earned this period.
What this is, and what it isn’t
This is not a tax return and not tax advice. It doesn’t check whether an expense is deductible, and it isn’t built to satisfy any specific country’s bookkeeping requirements. The categories here are an organizing tool, not a fiscal classification: use whichever ones make sense to you, or start from business expense categories if you’d rather not invent your own list, and check with an accountant or your tax authority for anything that actually needs to be correct.
Frequently asked questions
Is this a tax return?
No. This is a snapshot tool for your own reference, not tax advice or a tax filing. It does not check whether an expense is deductible, and it does not meet any specific country’s bookkeeping requirements. Check with an accountant or tax authority for anything that must be correct.
Can I include both invoiced and cash sales?
Yes. This is an income statement for what you earned in a period, not necessarily what was paid. Include invoiced sales in the income column and log what came from cash separately if needed.
Do I need to fill in every category you list?
No. Use only the categories that apply to your business. Add your own if none of the standard ones fit. The categories here are an organizing tool, not a legal requirement.
What counts as an operating expense versus a capital purchase?
This tool does not distinguish. A laptop or a software subscription both go into the expenses side. For tax purposes, your accountant may categorize capital purchases differently from operating costs. Check with them on what counts where for your tax return.
Should I run this monthly, quarterly, or yearly?
Run it whenever you need a quick picture of profitability. Monthly helps spot trends early. Yearly is useful before you hand records to your accountant. The tool does not enforce any schedule.
Related tools
Made for this page
Get the Small Business Profit and Loss Statement
The same net result from revenue minus expenses, in a workbook that logs every posting once with a date, so pulling any month's, quarter's, or year's statement means changing the period, not retyping the numbers.
Free download
Take a template with you
These tools run in your browser and keep nothing. If you want something that stays on your computer, there is a free invoice template for Excel: download it once, keep it forever.
Next step
Take it further, in a spreadsheet
This page is a snapshot: you typed in these numbers yourself, once, and they’re gone when you close the tab. The Dashboard tab in the Small Business Finance Kit works out the same profit and loss continuously, straight from the invoices and expenses you’re already logging there, including revenue by month and expenses by category. The free invoice template is the place to start if you’re not tracking those yet.
FreeFree Invoice Template
One invoice, built and ready to send. For your very first bill.
Get the free template →€7.95Small Business Expense Tracker
One workbook that logs expenses and totals the tax. For tracking spending on its own.
Get the Small Business Expense Tracker →€14.95Small Business Finance Kit
Every invoice, expense, and profit number in one workbook. For running the whole business.
Get the Small Business Finance Kit →€34.95Small Business Finance Bundle
All 6 workbooks together, at a lower combined price than buying each on its own. For the whole business, in one purchase.
Get the Small Business Finance Bundle →Etsy prices above are shown before VAT. Etsy adds VAT at checkout, based on where you're buying from.