Deposit Invoice Generator
Fill in the job total, pick a deposit, and get a printable invoice that splits what’s due now from what’s due later.
How this deposit invoice works
Nothing you type is uploaded anywhere: it’s saved only in this browser’s local storage, on your own device.
Once the deposit is paid, log the invoice and the remaining balance in an invoice payment tracker so the balance due later doesn’t get lost in your inbox.
Frequently asked questions
What’s the difference between a deposit invoice and a regular invoice?
A regular invoice requests payment for work already completed or a project in full. A deposit invoice splits what you are asking for now (the deposit) from what you will ask for later (the balance), useful for large projects where you need cash upfront.
Can I specify a tax rate for the deposit?
Yes. Tax is calculated on the project total and added to get the total due, then the deposit and balance are each worked out as a share of that tax-inclusive total. The tool doesn't split the tax itself into a deposit portion and a balance portion, just the two due-now and due-later amounts. Enter your tax rate in the “Tax rate” field.
Is a 50% deposit standard?
There is no universal standard. Common deposits range from 25% for low-risk work to 100% for one-off or rush projects. Choose what makes sense for your risk and cash flow needs.
Do I need a separate invoice for the final balance?
The deposit invoice covers the whole project. When the balance is due, you can use a regular invoice generator to bill it, or reference this deposit invoice and request the remainder.
Where do I log the deposit and the balance in my payment tracker?
Log both lines: one for the deposit with its due date (usually immediate or Net 0), and one for the balance with its due date. As payments arrive, update the amounts paid and statuses separately.
Related tools
Free download
Take a template with you
These tools run in your browser and keep nothing. If you want something that stays on your computer, there is a free invoice template for Excel: download it once, keep it forever.
Next step
Take it further, in a spreadsheet
This page builds one deposit invoice and keeps nothing on a server. The Small Business Finance Kit’s Invoice Log goes further: it tracks the deposit and the remaining balance for every invoice you send, and works out the status itself instead of you updating it by hand.
FreeFree Invoice Template
One invoice, built and ready to send. For your very first bill.
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One workbook that logs expenses and totals the tax. For tracking spending on its own.
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Every invoice, expense, and profit number in one workbook. For running the whole business.
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All 6 workbooks together, at a lower combined price than buying each on its own. For the whole business, in one purchase.
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